- Procedure from order to payment
- Material Transfer Agreement
- List of required documents
- Where to send required documents
- Delivery
- Receipt
- Fee & Payment
- Contacts
1. Procedure from order to payment
- Specify both scientific name(s) and JCM accession number(s) on the ORDER FORM with reference to the on-line catalogue of strains.
- APPROVAL FORM (if requested)
Check the on-line catalogue of strains to see if an APPROVAL FORM is requested. If requested, you must arrange to have the Form signed by the DEPOSITOR and sent back to you before your order can be processed.
- Documents
Complete the required documents (see the list that follows), sign and send to the address shown below (see No. 4).
- ORDER FORM (Form M-10)
- MATERIAL TRANSFER AGREEMENT (2 original copies)
- Category I MTA (Form M-11) or
- Category II MTA (Form M-11C)
- APPROVAL FORM (Form M-12. Only if requested)
- ACCEPTANCE OF RESPONSIBILITY FOR POTENTIALLY PATHOGENIC MATERIALS (Form M-13): This form is necessary when the order is for a strain to be handled in Biosafety Level 2 facilities (including those listed as "provisional"). Please check the on-line catalogue to find out whether or not a strain of your interest should be handled at Biosafety Level 2.
- ACCEPTANCE OF RESPONSIBILITY FOR LIVING MODIFIED ORGANISM (Form M-13G): This form is necessary when the order is for "living modified organism (LMO)" in order to comply with the Cartagena Protocol on Biosafety to the Convention on Biological Diversity. Please check the on-line catalogue to find out whether or not a strain of your interest corresponds to LMO. We will provide you with the required information for the LMO.
- An automated message will be sent to you when your order is received and registered.
- Dispatch of the culture(s) by JCM when the MTA (for distribution) is concluded. An automated message will be sent to you when the culture(s) is sent out.
- Invoice from RIKEN-BRC.
- Payment.
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2. Material Transfer Agreement
- When a culture strain is to be supplied, a Material Transfer Agreement (MTA) is concluded between the RECIPIENT and RIKEN BioResource Center, to promote the utilization of biological resources and to clarify rights and obligations for use of the strain.
- The research topic must be indicated in the MTA. A new MTA is required if there is a significant change in the intended use of the strain(s).
- Please use an appropriate category of Material Transfer Agreement (MTA).
- Category I MTA: For not-for-profit academic researches by not-for-profit institutions.
- Category II MTA: Applicable for the following use:
- By for-profit institutions.
- For collaborative researches by not-for-profit institutions with for-profit institutions.
- For contract researches by not-for-profit institutions financed by for-profit institutions.
- For researches by not-for-profit institutions for financial gain, including researches that directly aim to obtain patent.
- In addition to Category I or II MTA, certain resources require prior written permission of the depositors.
- Some strains listed in the catalogue have specific terms and conditions that were set up to protect the DEPOSITOR's property at the time it was deposited. If the requested strain is one of these, the same terms and conditions are set forth in the MTA, and the RECIPIENT must abide by them.
- When ordering a strain that requires an "APPROVAL FORM (Form M-12)" from the DEPOSITOR, the RECIPIENT must contact the DEPOSITOR beforehand. Please complete the "APPROVAL FORM" and send it to the DEPOSITOR to obtain approval before placing your order.
- The same MTA can be used again so long as the research topic and intended use are the same and all parties (person responsible for the transaction, collaborative researcher(s), and head of relevant institution) are in agreement. Indicate the MTA registration number on the ORDER FORM when placing an order on the basis of a formerly concluded MTA.
- Papers and reports concerning research using the supplied resources should indicate the resources were supplied by RIKEN BRC. You are also asked to please send one copy of the paper or report to RIKEN BRC so that it can be listed on the BRC website and included in the resource data.
- NOTE: Strains listed in the on-line catalogue may be unavailable or their supply requirements may be changed according to maintenance conditions, regulations or other circumstances.
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3. List of required documents
| |
Forms |
Form required |
Number of copies |
Form
M-10* |
ORDER FORM |
each order |
1 copy |
Form
M-11** |
MATERIAL TRANSFER AGREEMENT (FOR DISTRIBUTION) (about category) | Category I MTA |
each order |
2 original copies |
| Category II MTA |
Form
M-12 |
APPROVAL FORM |
if requested |
1 copy |
Form
M-13 |
ACCEPTANCE OF RESPONSIBILITY FOR POTENTIALLY PATHOGENIC MATERIALS |
for a strain to be handled at Biosafety Level 2 |
1 copy |
Form
M-13G |
ACCEPTANCE OF RESPONSIBILITY FOR LIVING MODIFIED ORGANISM |
for a "Living Modified Organism" |
1 copy per strain |
- The Forms listed above can be downloaded as Adobe® PDF files. Please complete the forms on-screen with Adobe® Reader® (or Adobe® Acrobat®), print (double-sided, if possible) and sign them, and then send them to the address shown below (see No. 4) by post, fax or electric transmission as a PFD file. The "MATERIAL TRANSFER AGREEMENT (FOR DISTRIBUTION)" and "ACCEPTANCE OF RESPONSIBILITY FOR POTENTIALLY PATHOGENIC MATERIALS" may be sent by fax or electric transmission as a PDF file, but you will be asked to send the originals by post after they have been checked by JCM.
- Orders by telephone or e-mail cannot be accepted.
* How to prepare Form M-10.
** How to prepare Form M-11 (Category I MTA) or Form M-11C (category II MTA).
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4. Where to send required documents
| BioResource Center Planning Office |
| RIKEN |
| 3-1-1 Koyadai, Tsukuba, Ibaraki 305-0074, Japan |
| Fax: |
+81 29 836 9182 |
| E-mail: |
brc-front ![[at]](images/at.png) brc.riken.jp |
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5. Delivery
In general, a microbial strain is sent as a freeze-dried or L-dried culture in a glass ampoule. Please refer to the instructions provided with the ampoule or here to revive the culture. In case of a strain that cannot be preserved as a dried culture, the strain is sent as an active culture in a glass tube or a frozen-thawed culture in a plastic tube. For the latter, please refer to the instructions provided with the tube or here to revive the culture.
If there are any problems in a delivered culture, please inform JCM immediately. An unsatisfactory culture will be replaced free of charge if reported within one month of receipt. JCM does not assume responsibility for loss or deterioration of cultures due to strikes or delays in the Customs of the recipient country.
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6. Receipt
When you receive the shipment, please fill out and send back the enclosed receipt to the address shown below (see No. 8).
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7. Fee & Payment
Shipping costs will be charged to overseas users.
| Category |
Unit |
Fee (Japanese yen) |
| Non-profit organization |
Profit organization |
| A |
Freeze-dried or L-dried culture † |
ampoule |
¥5,250 |
¥10,500 |
| B |
Actively growing culture of a microbial strain that cannot be preserved as a dried culture |
vial |
¥8,400 |
¥16,800 |
| C |
Actively growing culture on request |
vial |
¥15,750 |
¥31,500 |
| D |
Microbial genomic DNA (1 µg) |
vial |
¥16,500 |
¥33,000 |
† Including a frozen-thawed culture (in a plastic tube) of some fungi and a frozen culture.
There is a special discount system for large-volume orders of 20 or more cultures. Please see here for details. Billing will be handled by the BioResource Center Planning Office, RIKEN. Please remit payment in accordance with the instruction in the bill.
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8. Contacts
[To order and pay for cultures]
| BioResource Center Planning Office |
| RIKEN |
| 3-1-1 Koyadai, Tsukuba, Ibaraki 305-0074, Japan |
| Fax: |
+81 29 836 9182 |
| E-mail: |
brc-front brc.riken.jp |
[To send a receipt and for inquiries]
| Microbe Division / Japan Collection of Microorganisms |
| RIKEN BioResource Center |
| 3-1-1 Koyadai, Tsukuba, Ibaraki 305-0074, Japan |
| Fax: |
+81 29 836 9561 |
| E-mail: |
inquiry jcm.riken.jp |
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