- Deposition of a microorganism
- List of documents required
- Shipment
- Address to which documents and microbial cultures should be sent
- Notification of JCM accession number
- Certificate of deposition and availability of a microorganism
- Contact
1. Deposition of a microorganism
JCM accepts bacteria including actinomycetes, archaea, yeasts and filamentous fungi that can be handled in Biosafety Level 1 or 2 facilities (Risk Group 1 or 2). To protect the DEPOSITOR's rights and to promote the utilization of biological resources in the field of microbiological research and development, a MATERIAL TRANSFER AGREEMENT (MTA) should be concluded between the DEPOSITOR and RIKEN BioResource Center. Those who wish to deposit a microorganism in JCM should send both a "DEPOSITION DATA SHEET" (for BACTERIA AND ARCHAEA, YEASTS, or FILAMENTOUS FUNGI) and two original copies of "MATERIAL TRANSFER AGREEMENT (FOR DEPOSITION)" prior to sending the culture. When the MTA between the DEPOSITOR and RIKEN BRC is concluded and one copy is returned to the DEPOSITOR, the DEPOSITOR should then send the culture (We do not accept microorganisms classified in Risk Group 3 or higher).The policy of JCM in principle is that all deposited microorganisms are available to the public. A JCM accession number will be assigned to the microorganism and the DEPOSITOR will be informed of the number after the culture has been checked and preserved. Preservation of the microorganism by the DEPOSITOR is recommended for an emergency backup. Once data of the deposited microorganism is published, information of the data will appear in our catalog.
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2. List of documents required
Please examine and complete the individual documents, sign them and send to the address shown below (see No. 4).
- DEPOSITION DATA SHEET
- MATERIAL TRANSFER AGREEMENT (FOR DEPOSITION) (Form M-9)*
(Two original copies signed by the authorized representative of the organization and an appropriate researcher knowledgeable about the microorganism(s) are requested.)
* How to prepare the document.
The "DEPOSITION DATA SHEET" and "MATERIAL TRANSFER
AGREEMENT" are available as Adobe® PDF files. Please complete the forms on-screen with Adobe® Reader® (or Adobe® Acrobat®), print (double-sided, if possible) and sign them, and then send them to the address shown below (see No. 4) by post, fax or electric transmission as a PDF file. Please note that if the "MATERIAL TRANSFER AGREEMENT (FOR DEPOSITION)" is sent by fax or electric transmission, JCM will ask you to send the originals by post after checking the contents of the document.
<<Request to the DEPOSITOR>>
1) As a public biological resource bank, RIKEN BRC requests that DEPOSITORS deposit their strains with minimum restrictions. Any requirement of co-authorship by the DEPOSITORS on any research publications is limited to two years.
2) The International Journal of Systematic and Evolutionary Microbiology (IJSEM) and the International Committee on Systematics of Prokaryotes (ICSP) require that type strains of new species, new subspecies and new combinations of bacteria and archaea are available to any researchers without restriction. If the DEPOSITORS place some restriction on distribution of the type strain by item 6 of the MATERIAL TRANSFER AGREEMENT (Form M-9), we describe the specific terms and conditions on the Certificate of Deposition and Availability of a Microorganism. In this case, the IJSEM will likely reject the submission of the paper proposing the new name. It is, therefore, strongly recommended that you do not place any restrictions on bacterial and archaeal type strains.
3) The deposited strain will be released to the public when the process for accessioning is completed. If you would like to request the release of the strain to be delayed until a paper describing the strain is published (including a paper in press appearing online), please notify JCM using the DATA SHEET (item no. 15 for BACTERIA and ARCHAEA, and item no. 18 for YEASTS and FILAMENTOUS FUNGI). Please note that the deposited strain will be released to the public after five years following the deposition irrespective of the above choice.
- DEPOSITION OF "LIVING MODIFIED ORGANISM"
- LEGALLY REQUIRED INFORMATION FOR LIVING MODIFIED ORGANISM (Form M-8-G)
- DATA SHEET OF LIVING MODIFIED ORGANISM (Form M-8-GD)
When the strain corresponds to "living modified organism (or genetically modified living organism)", please complete Form M-8-G and provide the necessary information. The information is needed under the Japanese law "Act on the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms", which ensures the compliance with the Cartagena Protocol on Biosafety to the Convention on Biological Diversity. Please also complete Form M-8-GD and provide the detailed data of genetic modifications in order to confirm the modifications experimentally.
These two forms must be provided to us before sending the strain.
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3. Shipment
When the MTA has been concluded between the DEPOSITOR and RIKEN BRC and one copy has been returned to the DEPOSITOR, the DEPOSITOR is requested to send the culture. Although a freeze-dried or L-dried ampoule is preferable for deposit, a living culture can be accepted.
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4. Address to which documents and microbial cultures should be sent
| Microbe Division / Japan Collection of Microorganisms |
| RIKEN BioResource Center |
| 3-1-1 Koyadai, Tsukuba, Ibaraki 305-0074, Japan |
| Fax: | +81 29 836 9561 |
| E-mail: | inquiry ![[at]](images/at.png) jcm.riken.jp |
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5. Notification of JCM accession number
The JCM accession number will be assigned to the microorganism and the
DEPOSITOR will be informed of the number after the culture has been checked and
preserved.
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6. Certificate of deposition and availability of a microorganism
In accordance with the policy of the International Journal of Systematic and Evolutionary Microbiology (IJSEM), authors who wish to propose a new species, a new subspecies or a new combination in IJSEM or to apply for citation of a new name in the Validation List of IJSEM are required to prove deposition of the type strain in culture collections and its availability to the public without restriction. In response to this policy and upon request by a depositor, JCM issues a certificate of deposition and availability to the DEPOSITOR or one of authors of a manuscript describing a new taxon. The certificate can be issued after confirmation of the viability and purity of the deposited culture and also confirmation of its authenticity by the 16S rRNA gene analysis. Please contact us to apply for the certificate.
JCM issues the certificate only for deposited strains that can be distributed without restriction for academic research purpose. If terms and conditions in the MTA (for Deposition) restrict distribution or require acquisition of a written consent using the Approval Form (Form M-12) for academic research purpose, JCM does not issue the certificate in response to the policy of IJSEM.
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7. Contact
| Microbe Division / Japan Collection of Microorganisms |
| RIKEN BioResource Center |
| 3-1-1 Koyadai, Tsukuba, Ibaraki 305-0074, Japan |
| Fax: | +81 29 836 9561 |
| E-mail: | inquiry jcm.riken.jp |
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